Real Estate Coordinator

About USS:

United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers’ project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best-practice programs.

 

Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals, and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers.

 

By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.

Overview:

The Real Estate Coordinator assists with the management of the company’s overall real estate portfolio, identify real property needs, perform due diligence relating to the development, acquisition or sale of real property interests, and facilitate development coordination with utilities and other entities in connection with required special permits, new service/upgrade requests, and conflict resolution.

Responsibilities:

• Provide administrative support for the Real Estate portfolio, including but not limited to providing creative solutions to site issues, deep-diving into leases and other real estate documents, and managing landlord contacts.
• Rent Management coordination with accounting.
• Analyze lease documents to ensure compliance.
• Provide support on large-scale projects and daily tasks.
• Assist with lease renewal and cost projections.
• Complete and distribute monthly reports (i.e. critical dates and portfolio change reports).
• Ensure accuracy of business terms for estoppels and SNDA’s.
• Interact with our third-party service provider in coordinating accurate lease abstraction and various real estate activities.
• Report on our portfolio status and options through the use of our lease admin tool CoStar.
• Closely monitor each project to ensure that projects remain on track, meet deadlines, stay under budget, maintain quality standards, and develop according to the plan.
• Coordinate and maintain necessary Occupancy, Zoning/Use, and other Real Estate related permits including environmental phase 1’s, PCAs, discharge septage/wastewater, and flood control district permits.
• Perform other duties as assigned.

Qualifications:

EDUCATION

Min/Preferred

Education Level

Description

Preferred 

4 Year / bachelor’s degree

in any field of study or 4 years of relevant experience

EXPERIENCE

Minimum Years of Experience

Maximum Years of Experience

Comments

1

2

Fundamental and applicable real estate coordination experience within a corporate real estate organization preferred.

 

Experience with large, multi-state industrial real estate portfolios preferred.

 

Experience and competence utilizing commercial real estate software platforms preferred.

 

 

ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES

• Demonstrated ability to establish processes, workflows, standard procedures.
• Ability to work independently while maintaining all deadlines and critical date obligations.
• Effective time management and organization skills.
• A strong ability to communicate clearly, effectively, and professionally.
• Detail-oriented mindset with the ability to constructively challenge the status quo.
• Solid knowledge of data modeling software, particularly Excel.
• Ability to establish credibility quickly and possess the ability to develop productive business relationships.

Physical Requirements:

• Sit while answering phones or reply to emails
• Use hands and fingers to handle, control or feel objects tools or controls
• Repeat the same movements when entering data
• See details of objects that are less than a few feet away
• Speak clearly so listeners can understand
• Understand the speech of another person
• Focus on one source of sound and ignore others
• Hear sounds and recognize the difference between them
• See differences between colors, shades and brightness

Benefit Summary:

All full-time employees working an average of 30 hours or more per week are eligible for the following benefits:

• Holiday & Paid Time Off (pro-rated for Part-Time employees)
• Medical/Pharmacy
• Dental
• Vision
• Employer-Paid Short-Term Disability
• Employer-Paid Employee Basic Life & Accidental Death and Dismemberment
• Voluntary Employee Life & Accidental Death and Dismemberment
• Voluntary Spousal Life
• Voluntary Dependent Life
• Hospital Indemnity, Accident and Critical Illness
• Commuter/Transit Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Health Savings Account 
• 401(k) with employer match
• Employer-Paid Employee Assistance Program (EAP)
• Employee Discounts

 

Salary Range: $66,700.00 – $96,700.00 / year Pay Transparency Statement: At United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program. EEO Statement:

Some positions may require secure site access and/or domestic air travel. All candidates for positions which require secure site access and/or domestic air travel must possess an acceptable form of identification to comply with state and federal regulations, such as REAL ID-compliant driver’s license or state ID, or U.S. passport. This statement is not intended to require documentation beyond what is acceptable under the federal I-9 form process administered by the U.S. Citizenship and Immigration Services (USCIS); and should not be construed as creating additional employment eligibility verification requirements.

 

United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation , gender identity , age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.